Deposits on Hand > Reports >

Monthly Statements

 

         

 

 

Overview

The Monthly Statements report allows you to print Deposits on Hand Statements for a date range. You can also run statements for specific account types or a specific account.

 

This Help page contains the following sections:

Filters and Options

Report

 

 

Filters and Options

On the Filters tab enter the Statement Start Date and End Date. This date range is used for selecting detail to print on the Statement based on the transaction date. The End Date of this range is displayed on the Statement as the Statement Date and determines the amount of unposted interest displayed on the report.

 

You can use the Account Type drop-down to select one or more account types on which to filter. If you wish to run a statement for a specific account, use the Select Account button to bring up the Account Search window where you can select an account. You can also Include Inactive Accounts.

 

On the Options tab select your Statement Design from the drop-down list. This determines what prints on your statements and how they are laid out. You can create and modify statement designs in Modify Statement Design (More Information). There are also options to Include Notes and if you wish to Email statements with addresses.

 

Emailing Statements - Setup

 

When the option to Email statements with addresses is selected in order for a depositor to receive a statement by email they must have both of the following:

 

Active email address on individual record

Social Security Number (or Federal Tax ID Number) on individual record (used for securing voucher PDF)

 

If a depositor has no active email address a statement prints for that individual. If a depositor has an active email address but no Social Security Number/Federal Tax ID Number a statement does not print for that individual and they are not emailed. The administrator is notified by email of any depositors who do not have Social Security Numbers/Federal Tax ID Numbers on their record. Once the Social Security Number/Federal Tax ID Number is added to the individual record the statement is queued to be emailed.

 

Emailing Statements

 

When the option to Email statements with addresses is selected and after the report runs, any statement emails are queued for sending to your mail server. Make sure that the email configuration has been properly set up (More Information). The program sends jobs to your mail server approximately once per day.

 

Vouchers are sent as secured PDF files. The password is the last four digits of the individual's Social Security Number or Federal Tax ID Number (for organizations).

 

Customers who are self-hosted cannot email statements unless the user agent is configured properly. Please reference How to Use User Agents in the Financials for instructions.

 

 

Report

Click the Run Report button to display a preview of your Monthly Statements report. You may also click the Clear Preferences link to reset all of your report preferences to their initial values. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click Report Preferences on the blue bar above the report preview to return to Report Preferences.

 

Click the Close Report button to return to the main Accounts Receivable page.

 

Compiled on 1/24/2018 8:42:27 AM