Fixed Assets > Modify >

Control Table Information

 

         

 

 

Control Table Information


The Control Table Information page allows you to modify the Fixed Assets control table items. These items include Building, Class, Room, and Profile. Control table items are displayed as drop-down lists in the program. The types contained in these drop-down lists can be added, edited, combined, or deleted on the Control Table Information page.

 

This Help page contains the following sections:

Control Table Grid

Add a New Type

Edit or Combine a Type

Delete a Type

 

 

Control Table Grid


The Control Table Grid displays all of the types that have been added to an item. Select an item from the drop-down list to view the types associated with that item.

 

The following items are available from the drop-down list:

Building: The Building item is assigned to an asset and can be used to filter assets on the Asset Information page and on the Selections and Listings reports. Some examples of Building types are listed below.

Class: The Class item is assigned to an asset and can be used to filter assets on the Asset Information page and on the Selections and Listings reports. Some examples of Class types are listed below.

Room: The Room item is assigned to an asset and can be used to filter assets on the Asset Information page and on the Selections and Listings reports. Some examples of Room types are listed below.

Profile: The Profile item is assigned to an asset and can be used to filter assets on the Asset Information page and on the Selections and Listings reports. Some examples of Profile types are listed below.

NOTE: Each item can have an unlimited number of types assigned to it.

 

 

Add New Type


Click the  Add New Type icon-link to add a new type.

Enter a description and then click the Apply button to save your entry and continue adding new types.

Enter a description and then click the OK button to save your entry and return to the grid.

Click the Cancel link to return to the grid.

 

 

Edit or Combine a Type


Editing a type consists of either modifying the description or combining it with another type. If a type is modified, then the records assigned to that type are also modified. If a type is combined, then the records assigned to that type are changed to the Combine With type specified during the combine process.

 

Modify

Click the Edit  icon next to the type you want to modify.

Modify the description and then click the Update button to save your changes.

Click the Cancel link to return to the grid.

NOTE: The Combine ? check box does not display under the Description field if there is only one type listed for an item. There must be at least two types listed for an item in order to use the "Combine" feature.

 

Combine

Click the Edit  icon next to the type that you want to combine and then click the Combine? check box. Next, select a type from the Combine With drop-down.

Click the Update button to combine the types, or click the Cancel link to return to the grid.

NOTE: The type specified in the Combine With field is the type that remains after the combination process is complete. This process cannot be undone.

 

 

Delete a Type


Click the Delete  icon to remove a type.

Click the Yes button to delete the type.

Click the No link to return to the grid.

 

Deleting a type that has records assigned

 

When deleting a type that has records assigned, the "Alert Message" or "Confirm Delete" window appears.

 

Alert Message

In some cases, you cannot delete a Control Table type after it has been assigned to a record. The Alert Message window displays how many records are using that type.

 

Confirm Delete

In other cases, you are allowed to delete a Control Table type after it has been assigned to a record. The Confirm Delete window displays how many records are currently using the type.

Select "No" to cancel the Delete process.

Select "Yes" to delete the type and clear the type off of the records that have been assigned that type.

 

 

Compiled on 10/16/2018 10:23:13 AM