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941 Summary





941 Summary

The 941 Summary report allows you to print the necessary information for filing your tax deposit. For Format Options select IRS Format or Informational Format.


This Help page contains the following sections:

IRS Format

Informational Format



IRS Format

When using the IRS Format, the form itself is printed including the Schedule B and Payment Voucher Forms if applicable. Line 9 prints any third-party sick pay which is added through Manual Check options in Payroll.



On the Filters tab select the Calendar Year and Reporting Quarter you wish to print.



On the Options tab there are several fields:


Number of Employees: Enter the number of employees for the Reporting Quarter that you selected on the Filters tab. This is the number of employees on your payroll for the pay period through the date of either March 12th, June 12th, September 12th, or December 12th as indicated by the Number of Employees label.

Calculated Deposits for Quarter: This field is based on the income tax calculated within the program. Edit this field as needed.

Fractions of Cents: Enter any allowances for fractions of cents that may cause discrepancies between reports.

Adjustment for Tips & Group Insurance: Enter any adjustment needed for tips and group insurance.


For If Overpayment select Apply to Next Return or Send a refund. This marks the appropriate box on the 941 form. Select your Filing Options: either Efile or Return PDF to Print.


Select the Monthly Depositor option if applicable. If this option is not selected the form for Semiweekly depositors prints. If the option is selected the Line 15 Monthly Summary of Federal Tax Liability is filled in. If the amount of the total deposits is less than $2,500 neither the Schedule B nor the Line 15 amounts are filled in (as specified on the Form 941 instructions).


Select Third Party Designee if applicable.


Other Information:

On the Other Information tab fill out the Signer Information, Preparer Information, Designee Information (if you selected the Third Party Designee option on the Options tab), and Company Information as applicable.


When using the section for Preparer Information the following fields are required: Preparer Name, Address, City, State, Zip Code, and PTIN (Preparer Tax Identification Number).




The E-file option allows you submit your 941 online using E-file. Click the Run Report button to display a pop-up window allowing you to log in or create an account to use E-file. Once logged in, follow the on-screen instructions to select and pay for services and file your 941. The How to Use E-File with Financials document is available for more detailed information concerning the E-File process.


Enable pop-ups from your site or the window for E-File will not display.


Click the Check Filing Status link to bring up the E-File site where you can check the filing status of existing submissions.


Return Pdf To Print


Click the Run Report button to be prompted to download a PDF of your 941 Summary report.



Informational Format

When using the Informational Format enter the Check Date range and click the Run Report button to display a preview of your 941 Tax Summary report. YTD (year to-date) and Quarter totals for each Line of the 941 are displayed along with a Date Report on the last page showing each date and the associated amount.  There are totals for each month, along with quarter totals.


Click the Run Report button to generate a preview of the report.

Click the Clear Preferences link to reset all of your report preferences to their default values.

Click the Close Report button to return to the dashboard.

The report displays on the Report Preview page. Refer to the Report Preview help page for more information.



Compiled on 2/12/2019 11:04:11 AM