General Ledger > Modify >

Budget Information

 

         

 

 

Overview

Modify Budget Information allows you to set up budgets for your accounts.

 

This Help page contains the following sections:

Filters

Budget Grid

Import/Export Budget

 

 

Filters

Use your level filters as desired and you can also use Account Range to select a group.  Select a Budget Revision period from the drop-down list if you want to alter the budget for that period.

 

The Show Inactive Accounts check box is unchecked by default so that only active accounts display on the grid. This check box also affects the Budget export feature. For example, if the Show Inactive Accounts check box is not checked, then only active accounts are exported when selecting to export a budget.

 

Budget Revisions

 

When entering a budget revision you select the Adjustment % and whether to use Original Budget or Revised Budget to do the calculation. Click the Apply button to adjust the budget. Click the Next button to go to the next account or the Previous button to go to the previous account. Click the Done button to save your budget changes, the Reset link to undo all changes since the last time the page was updated, or the Cancel link to return to the main Budget Information page.

 

NOTE: Making changes using the Budget Revisions function does not change your original budget. Budget Revisions create a completely separate, secondary set of budgets that you choose to use in lieu of (or in addition to) your original budgets by choosing that option on the report.

 

Budget Revisions are available on the following 3 reports:

Budgeted Financial Report

Financial Spreadsheet

Preliminary Budget Report

 

When ready, click the Search button to display the grid. The Reset link undoes all changes since the last time the page was updated and the Cancel returns you to the main General Ledger page.

 

You must make a selection for each level before clicking the Search button. These filters cannot be blank.

 

 

Budget Grid

Use the Account History Column Options link to add historical budget columns to the Account History window. You can access the Account History window by clicking the History  icon in the History column. Hovering over the Chart  icon by each account in the grid shows graphical representations of budget information. You can also place checks next to accounts you want to see then select the View Selected option to view only those accounts in the grid.

 

The grid contains the following columns:

 

Account #

Name

Account Type

Distribution Type

Current Budget: If the Distribution Type is Annual you can click the amount in this column and edit the Annual Budget. Click the Update button to change the budget or the Cancel link to return to the previous page without changing the budget. If the Distribution Type is not Annual you can click the amount in this column to Edit (More Information).

Original Budget: This column only appears if you have a selected a Budget Revision in the Filters area other than Original.

History: Click the History  icon to display the Account History window.

VB: Place a check if this account has a variable budget. See below for more information.

Note: Hover over the Note  icon to preview the note.

 

Variable Budget accounts allow you to print any percentage of the budget when printing the Budgeted Financial Statement report. For example, when you are printing the Budgeted Financial Statement and you change the Adjust Variable Budgets field to 75% (meaning that you have only received 75% of the expected revenue), the accounts marked as variable budget re-calculates the budget to print only 75% of the original budget amount. The same is true if you have received more than the expected revenue (e.g., you have received 110% of expected revenue). The adjusted amount is only printed on the report and does not change the actual budget amount on file.

 

Double-click an account in the grid or click the Edit  icon to edit (More Information).