Accounts Payable > Manage >

Payment Processing > Process Payments

 

         

 

 

Overview

Payment Processing - Process Payments allows you to pay your invoices.

 

This Help page contains the following sections:

 

Preview Payments

Vouchers

Reports and Files

Finalize Post

 

 

Preview Payments

Preview the checks before printing. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. The Reprint Checks button allows you to select the Reprint From # and Reprint To # along with the First Check #. You can then click the OK button to reprint checks or the Cancel link to return to the check preview page.

 

Once you are finished printing checks click the Continue button to move forward in the posting process. Alternately, click the Cancel link to stop processing payments and return to the Payment Processing page.

 

 

Vouchers

Use the navigation links in the left panel to easily access previews of the ACH Verification Report and Vouchers before printing. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print.

 

Once you are finished printing your report and vouchers click the Continue button to move forward in the posting process. Alternately, click the Cancel link to stop processing payments and return to the Payment Processing page.

 

 

Reports and Files

Use the navigation links in the left panel to easily access previews of the following sections of the Process Payments Register report before printing:

 

Check Register: This section of the report displays a break down of all checks by vendor.

Voucher Register: This section of the report displays a break down of all vouchers by vendor.

 

Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print.

 

Click the Download ACH File button to be prompted to download the file.

 

WARNING: This is your only chance to download this file! Make sure you do so before finalizing the payment process.

 

 

Finalize Post

Edit the Posting Date if desired then click the Finalize Post button to finalize your payment process and post to General Ledger. Click the Download Positive Pay File button to download the positive pay file.

 

Note: The Post Directly to General Ledger without Editing option allows you to have your journal entry posted all the way through to the General Ledger History so that it can be viewed on reports and on the View Posted Journals page within General Ledger. This allows you to skip having to edit and post the journal entry in the Manage Unposted Journals page in General Ledger.

 

Emailing Vouchers

 

When the option to Email Vouchers is selected and after the check run has been finalized, any voucher emails are queued for sending to your mail server. Make sure that the email configuration has been properly set up (More Information). The program sends jobs to your mail server approximately once per day.

 

Vouchers are sent as secured PDF files. The password is the last four digits of the vendor's Social Security Number or Federal ID (for organizations).

 

Customers who are self-hosted cannot email vouchers unless the user agent is configured properly. Please reference How to Use User Agents in the Financials for instructions.

 

If you do not wish to finalize your payment process click the Cancel link to return to the Payment Processing page.

 

Compiled on 6/22/2018 8:21:40 AM