Accounts Payable > View >

Transaction Inquiry > Details

 

         

 

 

Overview

Transaction Inquiry - Details allows you to view the details of Accounts Payable transactions and undo unpaid invoices.

 

This Help page contains the following sections:

 

Transaction Inquiry Grid

Details Tab

ACH Tab

Attachments Tab

Note Tab

Check Detail

 

 

Transaction Inquiry Grid

The Vendor is listed with existing Terms displayed below the vendor name. The Type of transaction is shown along with the Journal information from General Ledger if applicable.

 

The following information is displayed:

 

Invoice #

Invoice Date

Due Date

Invoice Total

Discount Type

Discount

Check #

Payment Date

Confirmation #

Tax: This field is only shown if you chose to record tax, freight, and other charges in Company Information.

Freight: This field is only shown if you chose to record tax, freight, and other charges in Company Information.

Other: This field is only shown if you chose to record tax, freight, and other charges in Company Information.

 

There are five tabs on the Details page if Use ACH is selected.

 

Details Tab

All transaction detail lines are displayed including any linked Purchase Orders. Click the Edit  icon or double-click a detail line to edit. You can only update the 1099 status and Project in transaction inquiry. If you change the 1099 status click Update to save your changes or the Cancel link to return to the Details page without saving changes.

 

1099 Status Codes:

 

None

Misc. Box 1 - Rents

Misc. Box 2 - Royalties

Misc. Box 3 - Other Income

Misc. Box 4 - Federal Income Tax withheld

Misc. Box 5 - Fishing boat proceeds

Misc. Box 6 - Medical and health care payments

Misc. Box 7 - Nonemployee compensation
Note: This is the most commonly used Miscellaneous 1099 status.

Misc. Box 8 - Substitute payments in lieu of dividends or interest

Misc. Box 13 - Excess golden parachute payments

Misc. Box 14 - Gross proceeds paid to an attorney

Misc. Box 16 - State Tax withheld

Interest

Retirement - R - Used for non-taxable retirement.

Retirement - R2 - Used for taxable retirement

Retirement - R3 - Used for capital gains.

Retirement - R4 - Used for Federal tax withheld from retirement.

Retirement - R5

Retirement - R9

 

You can change the Project on a posted invoice. If you do this, you are prompted that the project does not match the corresponding journal entry that was made when the invoice was processed. If you do change the project on a posted invoice in Accounts Payable it is recommended that you also change the project in the corresponding journal entry in General Ledger. 

 

Click the Print Invoice Detail Report button to display  the Invoice Detail Report which displays all detail for the transaction.  Click Report Preferences to access the following options:

 

Print Notes

Print Setup Information

Print Project Information

Print Recap By Account

Print Recap By Project

 

If you have changed the selected options click the Run Report button to display an updated report preview. You may also click the Clear Preferences link to reset all of your report preferences to their initial values. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click Report Preferences on the blue bar above the report preview to return to Report Preferences. Click the Close Report button to return to the Transaction Inquiry page.

 

Click the Undo Invoice button to undo the invoice. This option only appears on unpaid invoices. The General Ledger Input Audit for Unposting Accounts Payable Transactions displays all detail for the invoice.  Click Report Preferences to access the following options:

 

Print Notes

Print Setup Information

Print Project Information

Print Recap By Account

Print Recap By Project

 

If you have changed the selected options click the Run Report button to display  an updated report preview. You may also click the Clear Preferences link to reset all of your report preferences to their initial values. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click Report Preferences on the blue bar above the report preview to return to Report Preferences. Click the Undo Transaction button to finalize the undo procedure and put the invoice back in Manage Unposted Transactions. You are then on the Transactions - Update page. Click the Cancel link to return to the invoice detail page without undoing the invoice.

 

If you wish to post the invoice again make any desired changes and click the Update button to return to Unposted Transactions. You can then save the invoice. To delete the invoice click the Cancel link to return to Unposted Transactions where you can click the Delete  icon to be prompted to remove the invoice.

 

 

ACH Tab

ACH information used for the selected transaction is displayed.

 

 

Attachments Tab

The Attachments tab allows you to attach files accessible from your device or to scan image files using the Scanner.Client.exe program. See the Attachments Help Page for detailed information regarding the attachments feature.

 

 

Note Tab

Notes on the selected transaction are displayed and can be edited. 

 

 

Check Detail

All check detail lines are displayed along with fields showing the Check #, Check Date, Run Date, and Journal. Click the Print Check Detail Report button to print out a report of the check detail.

 

When finished click the Update button to save your changes, the Reset link to undo all changes since the last time the page was updated, or the Cancel link to return to the Transaction Inquiry page without saving your changes.

 

Compiled on 5/24/2018 9:19:57 AM