General Ledger > Manage >

Unposted Journals > Update

 

         

 

 

Overview

Unposted Journals - Update allows you to create a new manual journal or edit an existing journal.

 

This Help page contains the following sections:

Options

View Source Document

Drill Down

Details Tab

Attachments Tab

Note Tab

 

 

Options

Select the Date, Period, Journal Type, and Description. You can then select the option to Send Entry to Bank Account Management.

 

Journals coming from other applications have their detail lines secured from most changes. You can edit Date, Description, and Project fields. Additional detail lines can be added if needed, but once added they are also secured from changes to most fields.

 

Account numbers and Amounts can only be edited on sub-ledger journals if the journal is unbalanced.

 

 

View Source Document

The View Source Document link only shows on journals coming from other applications and transferred recurring journals. Click this link to view a PDF of the source document associated with the current entry (e.g., Check Register).

 

 

Drill Down

The Drill Down link only shows on journals coming from other applications. Click this link to display the Journal Drill Down page. On the Summary tab the source of the journal is summarized. For example, a journal of a payroll run has the compensations, deductions, and taxes summarized. Click the Expand  icon by an item to see the break down of that item by individual. The Detail tab shows a line for each individual summarizing (for Payroll) the check information. Click the Expand  icon by an individual to show all details. Click the Close button when finished to return to the Update page.

 

Each journal has three tabs: Details, Attachments, and Note.

 

 

Details Tab

The Details tab is where you put the journal entry detail. Select the Date and then enter in your level information according to your account structure. Enter the Account # and a Description for the line. You can also select a Project.

 

Note: Click the icon or press "s" in any field with the Search  icon to display a Search window. Use the filter at the top to narrow down your selection. In the Account Search window you can also specify the Account Type in a drop-down list. Double-click the item you want to select or click the item and click the Select button. Click the Close link to return to the Update page without making a selection.

 

Enter the Debit or Credit amount. After entering all information for the second detail line you can click the Add New  icon to add another detail line if desired. As many detail lines as needed can be added in this fashion. You can also enter a number between 1-99 on the right and click the Add New Lines  icon to add multiple lines at once (e.g., Add 10 New Lines).

 

The following reviews Debits and Credits according to double entry accounting standards. The system applies the correct sign based on which column the amount is entered.

 

Assets or Expenses (normally debit balance accounts)

 

Account Increase = Debit (+)

Account Decrease = Credit (-)

 

Liabilities, Capital, or Income (normally credit balance accounts)

 

Account Increase = Credit (-)

Account Decrease = Debit (+)

 

 

Attachments Tab

The Attachments tab allows you to attach files accessible from your device or to scan image files using the Scanner.Client.exe program. See the Attachments Help Page for detailed information regarding the attachments feature.

 

 

Note Tab

Enter a note in the field provided if you wish.

 

When finished click the Update button to save changes to the journal and return to the Unposted Journals page, the Reset link to undo all changes since the last time the page was updated, or the Cancel link to return to the Unposted Journals page without saving your changes.

 

Debits and Credits must balance per fund. If they do not match you receive an error when attempting to Update or Apply.

 

 

Compiled on 6/22/2018 8:21:40 AM