Unposted Invoices - Post allows you to review selected invoices before posting as well as printing invoices if you have that option selected in Company Information. Posting your invoices allows them to be paid through Manage Payment Processing.
This Section Includes:
If you have at least one ACH transaction the ACH Information page appears. Select the ACH Effective Date and click the OK button to continue in the posting process or the Close link to return to the previous page without posting.
The bank account used for any ACH payment on the journal entry sent to General Ledger is based on your currently selected bank account. You can change the bank account in Current Financial Settings (More Information).
A preview of the invoices being posted displays if you selected the option to Print Invoices in Company Information. Any Sales Tax is shown as an item on the invoice. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click the Continue button to move forward in the posting process or the Cancel link to return to the Unposted Invoices page.
Preview the Final List of Invoices. If you have at least one ACH transaction you also have an ACH Verification Report. Click Report Preferences on the blue bar above the report preview to select from the following options:
•Print Setup Information
•Print Recap By Revenue Center
•Print Recap By Item
•Print Recap By Source
•Print Recap By Taxes
You can customize the sort order on the report by using your mouse to drag options horizontally between Available Options and Selected Options. You can also drag options vertically to re-order the Selected Options column. We recommend you drag items between the columns rather than using the ">>" and "<<" buttons since those buttons move all items.
If you have changed the selected options click the Run Report button to display an updated report preview. You may also click the Clear Preferences link to reset all of your report preferences to their initial values. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print.
If you have at least one ACH transaction, you must click the Download ACH File button in order to move forward in the posting process. You can then save this file to a desired location. Once you have done this, edit the Posting Date if desired and then click the Finalize Post button which finalizes your invoices and post them to General Ledger.
If you are posting at least one ACH transaction, you must click the Download ACH File button for the Finalize Post button to appear.
NOTE: The Post Directly to General Ledger without Editing option allows you to have your journal entry posted all the way through to the General Ledger History so that it can be viewed on reports and on the View Posted Journals page within General Ledger. This allows you to skip having to edit and post the journal entry in the Manage Unposted Journals page in General Ledger.
If you do not wish to post your invoices click the Cancel link to return to the Unposted Invoices page.