Preparing Your Church for Coronavirus, Shelby Financial Tips, Feature Highlights & more!

During times of uncertainty, people look to the church for comfort and leadership. Our team stands beside you as you navigate through these unique challenges caused by the Coronavirus (COVID-19) outbreak. While we've included several articles related to topics that will help prepare for your VBS, Summer Camp or Mission Trip, we've also included a guide and webinar replay on preparing your church for COVID-19. We hope the information in this edition of ShelbyNews helps.


In this month's newsletter we'll cover:

  • Prepare Your Church for Coronavirus (COVID-19)
  • Background Checks with Protect My Ministry
  • 6 Ways to Manage Summertime Expenses like VBS
  • ShelbyNext Membership  Feature Highlight
  • Take Advantage of our Powerful Form Manager
  • Youth UpLift Program
  • Register for The State of Shelby Systems Webinar
  • Shelby Systems - Closed for Easter

We are here to serve you as you serve in your ministry. Have a blessed day and enjoy the newsletter!


Steve Pruitt
General Manager, Shelby Systems

Prepare Your Church for Coronavirus (COVID-19)

Equip your church to deal with the COVID-19 outbreak with our webinar, guide, & free tech solutions. The recorded webinar covers:

  • Best practices for connecting your congregation when they're avoiding crowds (live streaming tips included)
  • How to mass communicate with your church about changes to your services
  • Ways to keep your staff connected and doing ministryeven if they're working from home
  • How to quickly adopt new church technology to connect with people during disruptions

Additional Resources
Here are some good resources from ECFA (someone you can really trust) with some trustworthy links and resources as they face issues and decisions related to the Coronavirus. Attached is a great document from Christianity Today.

  • Do they have communion?
  • Do they have greeters or have members "pass the peace"?
  • What legal exposure do they have?

Coronavirus: Stay Prepared and Stay Informed

Background Checks with Protect My Ministry

Vacation Bible School (VBS) is an awesome opportunity for churches to share the Gospel with kids of all ages. Kids are excited, parents are excited for their kids to leave their house, and the leaders at the church are excited to teach. Even though all parties are (and should be) excited when VBS kicks off, there is one key factor that should be at the forefront of all leaders' minds before it even begins: VBS background checks.


Both Arena and ShelbyNext Membership integrate with Protect My Ministry, the leading Church background screening CRA in the industry. The following links provide instruction on setup and submitting request.



Additional Resources:

Background Check Blueprint: Step by Step Guide

The Importance of Using Background Checks for Vacation Bible School Volunteers


How to Use Protect My Ministry with:


ShelbyNext Membership

ShelbyNext Financials Tips

6 Ways to Manage Summertime Expenses Like VBS


  1. Use ShelbyNext Financials home screen dashboards
  2. Set permission limits so department heads can run their own reports
  3. Use Projects to track expenses across all accounts
  4. Use Purchasing Management to watch and control purchases
  5. Use the Functional Expense Report to track Programs and Administrative disbursements
  6. Create Ad Hoc Reports to see specific expense activities

ShelbyNext | Membership - Feature Highlight
Glance Icons and Badges!


Ever wish you could tell some key facts right away about a member without having to dig around in the database? With Shelby's new Glance Icons, you can see what you want to know without any hassle, keeping important information front and center.

Take Advantage of our Powerful Form Manager

Create unique registration forms for VBS, Summer Camps, Mission Trips, special funds, and much more. Form Manager is included with our ShelbyNext Membership and ShelbyNext Giving products. Forms can be as simple, or as complex, as you need them to be with our easy to use drag and drop features.


Getting the most out of Forms

 Want to learn even more about Forms?

Enroll Today: Youth UpLift
Receive up to $2,000 for Your Youth Ministries


Summer is a time filled with activity for young people in faith communities: summer camps, VBS, mission trips and more. At Shelby we understand the importance of these spiritually formative times, so we have created the Youth UpLift program to partner with you in your ministry to young people.


Youth UpLift is a scholarship program designed to ignite recurring giving participation and help your church receive up to $2,000 in funds for youth ministries! Encourage 25 people to set up new recurring gifts within ShelbyNext Giving and you'll receive a mailed check for $200! Rinse and repeat for up to $2,000 in scholarship money. Invite your whole community to support your youth! We provide you with helpful marketing resources to spread the word about the scholarship program and inspire participation.


Consider an initiative encouraging your members to create a special recurring gift to invest in the next generation. Create a unique form that provides some detail of what their gift will accomplish (sponsor a camper for $100, create a firm foundation of faith with VBS $15, etc.). For help building a form or creating a communication plan schedule a coaching call.

The State of Shelby Systems Webinar
Thursday, April 9 at 2pm CDT

Make sure you join us for our quarterly all-customer webinar, The State of Shelby Systems, on Thursday, April 9 at 2pm CDT. General Manager, Steve Pruitt, and senior leadership from the Shelby team will share what's new, what we are working on now, and where we are headed next with Shelby Systems.


We will share:

  • New ways we are helping churches thrive in this new era of online ministry
  • How we're pivoting this year's 2020 MPower User Conference
  • Recent product updates
  • Our roadmap for future releases
  • And so much more

The State of Shelby Systems
Thursday, April 9
2:00-2:45 pm CDT

Shelby Systems Closed for Easter 

Our offices will be closed Friday, April 10th, through Monday, April 13th, in observance of Easter. We will reopen Tuesday, April 14th, at 7am CT.

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