Release Notes

April 17, 2024 (Version 14.3.1)

Enhancements

Payroll

Reports > 941 Summary: Updated the EFile service for the 2024 941 forms submitted through Nelco.

 

March 19, 2024 (Tax changes only)

Enhancements

Payroll

Tax Revisions: The following Tax Tables were updated for 2024. See all 2024 – Updated Tax Revisions

oSouth Carolina

 

March 14, 2024 (Version 14.3.0)

Enhancements

Accounts Payable

View > Transaction Inquiry: Improved the speed in which results are loaded when using the View > Transaction Inquiry grid when using the Vendor filter.

Donors And Gifts

Modify > Purposes: When adding a new purpose or editing a purpose, you can now select a different fund than the fund used in the Bank Account.

General Ledger

 Expensify Integration: The ability to import Expensify transactions into the Financials General Ledger is now available for customers using a paid Expensify Business account. This value-add feature makes it easy to import approved invoices if you are using Expensify to help manage reimbursements for employees. See Expensify Integration in the online help for more information. Also, watch this Expensify Overview Video.

Modify > Budget Information > Import/Export Budget: Added an “Export to a single worksheet” check box. When left un-checked, the export works in the traditional way (one worksheet per department).

Reports > Designated Fund Summary: Added an Export Option for “Excel”. Previously, it only had a CSV export.

Reports > Detail Ledger: Made changes to speed up the time that it takes to close General Ledger reports.

Payroll

Reports > 941 Summary: Updated 941 form for 2024 and eliminated extra fields that are no longer used in the new form.

NOTE: Although the printed PDF Form 941 has been updated for 2024 Quarter 1, the E-file option has not yet been updated. We expect to have an update for the E-file option in April.

 

Fixes

Accounts Receivable

Reports > Aging Period Summary: Corrected the Receipts column in the Aging Period Summary report to filter properly when using Sources.

Donors And Gifts

Reports > Gift List: Fixed the “Clear Preferences” option to clear out the Purpose, Motivations, Media, and Project filter selections.

Manage > Unposted Gifts: Fixed an error that could occur if any of the unposted batches contained gifts with no setup information.

General Ledger

Modify > Account Structure: Corrected an issue with the screen refresh on the Account Structure page. The system no longer resets to page 1 after the page refresh when attempting to edit Fund/Dept levels. 

Modify > Year and Periods: Corrected an issue when manually adding a new year. The grid was not displaying the correct reference of all levels being copied from the prior year.

Reports > Special Reports: Fixed the Statement of Activities report under Special Reports to prevent duplicate lines and to show headings and reverse signs when using the option to optimize the report.

Manage > Unposted Journals: Fixed an issue where if the user tried to edit the journal description of a Bank Account Management journal, it would revert back to the default description.

Loan Processing

Reports > Lists: Updated the Trial Balance report to show all loans and not just the ones with activity in the selected date range. 

Payroll

Reports > 941 Summary: Fixed the 941 Summary IRS Format to print the plus four digits of the company zip code if entered in the Other Information screen.

Remittance

View > Inquiry: Fixed the screen to show pledges for donors with no remittances on record.

 

February 19, 2024 (Tax changes only)

Enhancements

Payroll

Tax Revisions: The following Tax Tables were updated for 2024. See all 2024 – Updated Tax Revisions

oColorado

January 23, 2024 (Version 14.2.2 Hot Fix)

Fixes

Payroll

Reports > W2s: Fixed Payroll W-2s handling of foreign country codes in printed form, E-File, and electronic file format.

January 3, 2024 (Tax changes only)

 

Enhancements

Payroll

•Tax Revisions: The following Tax Tables were updated for 2024. See all 2024 – Updated Tax Revisions

oUS: Federal

oNebraska

oVermont

oVirginia

 

December 18, 2023 (Version 14.2.1)

 

Enhancements

Accounts Payable

•Reports > 1099s: Updated the EFile service for 1099s for the year 2023.

Bank Account Management

•Modify > Positive Pay Layouts: Added the DBA field to the Positive Pay format. 

•View > All Items: Added the ability to sort by GL Journal ID when in the View All Items grid.

Donors And Gifts

•Reports > Statements: Added a drop-down menu in the Options section of the Gift Statement to select a "Relationship To Mail To" if user prefers to mail the statement to a person designated under 'Relationships'. The statement design has also been updated for the user to customize the statement in order to mail to this relationship.  

General Ledger

•Modify > Year and Periods: Stored Procedures were added to Year End Closing to speed up the process for larger customers. 

Loan Processing

•Reports > 1098s: Updated the EFile service for 1098s for the year 2023.

Payroll

•Tax Revisions: The following Tax Tables were updated for 2024. See all 2024 – Updated Tax Revisions

oUS: Social Security

oArkansas

oCalifornia

oCalifornia SDI

oColorado

oConnecticut

oDelaware

oGeorgia

oIowa

oKentucky

oMaine

oMichigan

oMissouri

oMontana

oNebraska

oNew Mexico

oNorth Carolina

oOklahoma

oRhode Island

oSouth Carolina

oWisconsin

•Reports > Paid Family And Medical Leave: Added the newly required fields (Hours and Exempt Status) to the Family and Medical Leave report for the state of Washington.

•Reports > W2s: Updated the EFile service for W-2s for the year 2023. 

•Reports > ACA Reporting: Updated the EFile service for ACA for the year 2023.

Fixes

Accounts Payable

•Reports > Vendor Labels: Corrected an issue that was causing multiple labels for the same vendor when multiple invoices were selected for payment.

•Utilities > Void Checks: Fixed the Check # search modal to no longer display voided checks.

•Manage > Unposted Transactions: Fixed an error that was being shown to some users when going into the Unposted Transactions grid.

General

•General > My Tasks & My Reports: Corrected an issue with the Right-Side Navigation menu where users were seeing their tasks/reports multiple times. This produced “Sequence contains more than one element” errors and users were unable to remove the duplicates.

General Ledger

•Modify > Year and Periods: Fixed an issue where editing an existing year would trigger the Add New Year screen.

•Manage > Unposted Journals: Fixed an error that was being shown to some users when going into the Unposted Journals grid.

•Modify > Company Information: Corrected an issue that caused an error when creating a new company in a blank database. 

 

November 15, 2023 (Version 14.2.0)

 

Enhancements

Accounts Payable

Reports > 1099s: Updated the 1099 forms for 2023.

Donors And Gifts

Reports > Motivation List: Added an option to 'Use Optimized Report for Improved Performance?' when running the Motivation List report.

Reports > Analysis: Made miscellaneous changes to the Summary format.

General Ledger

Reports > Journal History: Updated the Journal History report to have the option to "Use Optimized Report for Improved Performance?".

Payroll

Manage > Payroll Processing: Removed dollar signs from the column that displays hours in several Payroll processing reports.

Reports > W2s: Updated the W-2's, 1098's, and 1096's for 2023.

Remittance

Remittance > Portal: Fixed the Financials Portal when entering online remittances to prevent an error when using the same activity more than once.

Fixes

Accounts Payable

Reports > Vendor Labels: Fixed the filter grid to avoid getting an error when selecting all vendors and the number of vendors was large.

View > Transaction Inquiry: Fixed an issue with the Transaction Inquiry filters that was causing the 'Project' filter not to work properly at times.

Modify > Distribution Information: Fixed error when entering a distribution with three detail lines so that it can handle the percentages properly.

Manage > Unposted Transactions: Fixed the import so that it is assigning the correct default ACH account when applicable.

General

General > Login: Fixed error that some users were receiving after logging in.

General Ledger

View > Posted Journals: Fixed the grid to show correct figures when the company uses location and cost center levels.

Payroll

Manage > Payroll Processing: Fixed an issue with certain compensations not appearing in the 'Add New Compensation' drop down while in the Payroll Processing timecard entry screen.

Utilities

Utilities > Organization > Security Settings: Fixed the 'Generate Secret' button to reappear again.

October 16, 2023 (Tax changes only)

 

Enhancements

Payroll

Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oIllinois

oNorth Dakota

September 27, 2023 (Version 14.1.3)

 

Fixes

General Ledger

Reports > Statement of Financial Position: Fixed an issue where in some cases, amounts were being pulled from the incorrect fiscal year. Applies when using the temporary option 'Use Optimized Report for Improved Performance?'.

Reports > Statement of Activities: Fixed an issue where the Current YTD and Current Period figures were not accurate. Applies when using the temporary option 'Use Optimized Report for Improved Performance?'.

Reports > Statement of Financial Position: Fixed an issue causing the Statement of Financial Position to show the account number and description from the incorrect fiscal year in some cases. Applies when using the temporary option 'Use Optimized Report for Improved Performance?'.

Reports > Statement of Financial Position: Fixed an issue causing the Statement of Financial Position 'by Fund' option to display incorrect results. Applies when using the temporary option 'Use Optimized Report for Improved Performance?'.

Reports > Statement of Activities: Fixed an issue with the Statement of Activities "Current Year To Date" figures when using cross level totals. Applies when using the temporary option 'Use Optimized Report for Improved Performance?'.

Reports > Statement of Activities: Fixed an issue with the Prior Year column showing the Prior Year balance instead of the prior year month figure.

Reports > Statement of Activities: Fixed an issue when suppressing zero balance and not selecting to show sub-accounts. The sub-account activity will now be rolled up into the parent account properly.

Reports > 941 Summary: Fixed an issue with the 941 Summary (IRS Format) when processing 'Third Party Sick Pay' checks.

Bank Reconciliation

Enter > Transactions: Fixed an issue when using a sub-account in the detail line of the Bank Account Management transactions.

August 16, 2023 (Version 14.1.2 Hot Fix)

Hosted customers will not see a version change.

 

Fixes

General Ledger

Note: The Report fixes below apply when using the temporary option 'Use Optimized Report for Improved Performance?' located in the Options tab of the Statement of Financial Position and Statement of Activities reports.

Reports > Statement of Financial Position: Fixed an issue when selecting the 'By Fund' and 'by Period' options so that the overall total lines show properly.

Reports > Statement of Activities: Fixed an issue with the Statement of Activities omitting account group headers when the accounts in the group had zero balance.

Reports > Statement of Financial Position: Fixed an issue when the account number and account description was changed from prior years.

View > Posted Journals: Fixed the grid to show the correct results when using the 'Description' filter.

Reports > Statement of Financial Position: Fixed an issue with the Statement of Financial Position not totaling the assets properly when liability accounts were in the account group.

View > Posted Journals: Fixed an issue that was causing a journal to appear more than once when filtering by one account.

August 9, 2023 (Version 14.1.1 Hot Fix)

 

Fixes

General Ledger

•Reports > Statement of Activities: Fixed the Statement of Activities Report to populate for companies without levels.

•Reports > Chart of Accounts: Fixed issue with Chart of Accounts Report not showing detail for companies that do not use levels.

•Reports > Statement of Activities: Fixed an issue that was causing the drilldown not to show the corresponding journals.

•Reports > Statement of Activities and Statement of Financial Position: Fixed an issue where transactions were not appearing if the user had account right roles.

•Reports > Statement of Financial Position: Fixed an issue where the drilldown on the report was not returning the correct journals.

July 20, 2023 (Version 14.1)

Enhancements

General Ledger

•Reports > Statement of Activities: Improved the performance of the Statement of Activities report.

•Reports > Statement of Financial Position: Improved the performance of the Statement of Financial Position.

•Reports > Chart of Accounts: Optimized the Chart of Accounts report in General Ledger to run faster.

•View > Posted Journals: Improved the grid for better performance.

July 7, 2023 (No version change)

Enhancements

Payroll

•Reports > 941 Summary: Updated Form 941 for 2023, Quarter 2.

June 14, 2023 (Version 14.0.3 Hot Fix)

Enhancements

General

•General > Address Validation: Updated Smarty Streets to use a new license, which affects address validation.

Payroll

•Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oMaryland

May 16, 2023 (Version 14.0.2 Hot Fix)

Enhancements

Payroll

•Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oArkansas

Fixes

Payroll

Modify > Tax Table Information: Fixed a calculation issue for Arkansas payroll tax for 2023.

May 2, 2023 (Tax changes only)

Enhancements

Payroll

•Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oArkansas

March 29, 2023 (Version 14.0.1 Hot Fix) 

Enhancements

Payroll

•Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oUtah

Fixes

Payroll

Manage > Payroll Processing: Fixed "object reference" error when processing payroll.

March 28, 2023 (Version 14.0.0)

Enhancements

Accounts Payable

Reports > 1099s: Updated the 1099 eFile service for 2022.

Payroll

Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oWest Virginia

Reports > 941 Summary: Updated 941 forms for First Quarter of 2023.

Reports > ACA Reporting and W 2s: Updated ACA and W-2 Nelco eFile service for 2022.

Fixes

Accounts Payable

Reports > 1099s: Added validation to the length of the company name when processing 1099 e-file service to not exceed 34 characters.

Reports > 1099s: Made a change where users are now required to have all vendors with Federal Tax ID/SSN on file before processing 1099 printed forms and e-file service.

Reports > Vendor Summary: Fixed the Vendor Summary report so that it no longer includes credit card transactions.

Modify > Vendor Information: Fixed the Country drop down to be able to select Costa Rica without it flipping to a different country.

Accounts Receivable

View > Transaction Inquiry: Fixed error when printing the Transaction Inquiry Report.

Manage > Payment Processing: Fixed issue with deleting lines and editing payment amounts when in the Miscellaneous Cash tab of an AR payment.

Reports > Monthly Statements: Fixed an issue with Payment Due displaying the incorrect amount when using "Include Invoice Distributions and Payments".

Bank Account Management

Manage > Transactions: Made a change to prevent users from using the same bank account as the one selected in the Current Financial Settings when in BAM transactions. This used to create a blank journal.

Donors And Gifts

Reports > Gift List: Fixed the label of the total line for the Gift List report when sorting by Purpose, Batch, GL Account or Project.

General

General > API: Fixed an issue with F1 importing journals if the user had the most current year marked as open but all periods were marked as closed.

General Ledger

Modify > Chart of Accounts: Removed the ability to add an income/expense account to a fund that has no default closing account when using the 'Usage' feature.

Modify > Special Reports Setup: Fixed the Designated Fund Summary Special Report header to use the correct selected period.

Manage > Unposted Journals: Fixed the Excel export of the Posting List of Journals report to display the detail line description properly.

Utilities > Import Expensify: Fixed the confirmation message when deleting an Expensify category so that it references the correct category name.

Manage > Unposted Journals: Fixed the display of information across the page in portrait and landscape modes for the Unposted Journal Edit Report and Posting List of Journals Report.

26603 Modify > Account Structure: Made changes to the Account Structure grid to load faster when using a large number of levels.

Payroll

Manage > Payroll Processing: Fixed issue with not being able to edit the payroll classification to "salaried" while entering hours.

Modify > Employer Information: Fixed an issue where some users would get an error inactivating certain types of time off hours in the Time Off Hours tab.

Remittance

View > Inquiry: Fixed issue with the Remittance Inquiry grid not displaying check detail if the amounts were not recorded against a pledge and the Payment Date filter was used.

January 26, 2023 (Version 13.10.2 Hot Fix) 

Fixes

Accounts Payable

Reports > 1099s > Create File for Electronic Submission: Fixed error creating electronic file for 1099s when a vendor had an address from GA. 

Reports > 1099s > Print 1099s and Use E-File: Added the State and State ID to all 1099s regardless of State Tax Withholding amount being present. This applies to all states except Alabama.

Payroll

Reports > W2s > Use E-File Service: Fixed an issue referencing invalid IA BEN.

Reports > W2s > Print W2s: Fixed error retrieving W3 form for previous years.

January 12, 2023 (Tax changes only)

Enhancements

Payroll

Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oMichigan

oNorth Carolina

oNorth Dakota

January 5, 2023 (Tax changes only)

Enhancements

Payroll

Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oNew Jersey

oOregon

oRhode Island

December 20, 2022 (Tax changes only)

Enhancements

Payroll

•Tax Revisions: The following Tax Tables were updated for 2023. See all 2023 – Updated Tax Revisions

oUS: Federal

oUS: Social Security

oArkansas

oCalifornia

oCalifornia SDI

oColorado

oDistrict of Columbia

oIdaho

oIndiana

oIowa

oKansas

oKentucky

oMaine

oMaryland

oMassachusetts

oMinnesota

oMississippi

oMissouri

oMontana

oNebraska

oNew Mexico

oNew York

oNorth Carolina

oSouth Carolina

oUtah

oVermont

oVirginia

 

December 1, 2022 (Version 13.10.0)

Enhancements

Accounts Payable

Reports > 1099s > Type > INT: Updated to meet the 2022 requirements. 

Reports > 1099s > Type > MISC: Updated to meet the 2022 requirements. 

Reports > 1099s > Type > NEC: Updated to meet the 2022 requirements. 

Reports > 1099s > Type Retirement: Updated to meet the 2022 requirements. 

Reports > 1099s >1096: Updated to latest forms. 

Loan Processing

Reports > 1098s: Updated to meet the 2022 requirements. 

Payroll

Reports > W 2s: Updated to the 2022 forms. 

Reports > ACA Reporting: Updated the forms for ACA for the year 2022.

Reports > W 2s > W3: Updated to the 2022 forms. 

Fixes

Accounts Payable

Manage > Unposted Credit Card Transactions > Import Credit Card Transactions: Corrected a visual issue where the Credit Card Vendor looks to be changed, if the user creates a new vendor during the import process.

Donors And Gifts

Reports > Analysis: Made miscellaneous fixes to the Gift Analysis report to improve speed.

View > Posted Gifts > Gift Summary: Fixed an issue navigating the drill down of a posted gift when the user still had full rights to that section, but the task role was set up a certain way.

General Ledger

Manage > Unposted Journals: Fixed the Unposted Journals Edit Report and the Posting List of Journals to display the project information more comfortably and to display more characters for the detail line description.

Payroll

Reports > 941 Summary: Change to handle a day in the month that has a negative amount. It will continue thru the rest of the days adding the negative amount until it zeros out. 

Portal

Portal > Accounts Receivable > View and Pay Invoices: Fixed the 'Pay Invoice' screen in the Portal so that the validation message that requires a State in the address field is shown after hitting the 'Submit' button and not before.

Utilities

Utilities > Combine Duplicates > Manually Combine Names: Corrected an issue that would sometimes cause an error when combining records with AR history. 

October 20, 2022 (Version 13.9.0)

See 2022 – Updated Tax Revisions

Fixes

Accounts Payable

Manage > Recurring Payments: Fixed an issue with the status of recurring payment invoices if the transaction was edited to be a Quick Check before finalizing.

Reports > 1099s: E-file now displays the State Only option for the state of Alabama when in the Nelco portal.

Enter > Transaction: Fixed an issue with the way the AP Vendor State was being recorded if a change to the address was done before finalizing the invoice.

Enter > Transaction: Deactivating the option to 'Use ACH?' under User Preferences will no longer hide the drop down to 'Apply to Credit Card' when creating an invoice for a Credit Card vendor.

Donors And Gifts

Reports: Made changes to several reports so that it does not include unposted or deleted gifts.

General Ledger

Reports > Preliminary Budget: Made miscellaneous fixes to the Excel export for the Preliminary Budget report so that the correct columns get exported.

Modify > Special Reports Setup: Fixed the Statement of Financial Position report under Special Reports to honor the 'Only Show Current Balance' option.

Payroll

Reports > W 2s: Fixed the Payroll W2 File for Electronic Submission to contain Statewide Transit Tax (STT) information when E-filing with the state of Oregon.

Reports > ACA Reporting: The ACA E-file report no longer gets an error when records have addresses that exceed 20 characters. 

Reports > W 2s: Federal Copy A and W3 are now printing properly and are honoring user's selections.

Utilities > Void Checks: Fixed an issue when voiding Payroll checks of employees with earnings above the SS limit to handle the SS withholding properly for the void.

August 31, 2022 (Version 13.8.0)

Enhancements

General Ledger

Expensify Integration (Beta): Added ability to import Expensify transactions into General Ledger. User is able to map Expensify categories before import. Currently, this new feature is only active for customers taking part in BETA testing.

Fixes

Accounts Receivable

Reports > Monthly Statements: Fixed the Payment Due amount when using the option to include invoice distributions and payments when in Balance Forward.

Donors And Gifts

Reports > Analysis: Fixed the Report Type “Summary” to display the correct number of individuals that contributed.

General Ledger

Reports > Statement of Financial Position: Fixed a code issue that caused errors with some users. User would receive an error when attempting to run GL reports on closed years. 

August 9, 2022 (Version 13.7.0) 

Fixes

Accounts Payable

View > Transaction Inquiry: Fixed the attachment icon for credit card transactions so that it shows the names of the attached files when hovering over the icon on the grid.

Modify > Vendor Information: Fixed the Country drop down to be able to select Costa Rica without it flipping to a different country.

Accounts Receivable

Reports > Monthly Statements: Fixed the AR statement so that it now displays the BillTo Alternate ID even if the record does not have Remittance history.

Donors And Gifts

Reports > Analysis: Fixed the Analysis report in Summary view to display the correct number of individuals with giving history within the report.

Fixed Assets

Modify > Asset Information: Fixed the Fixed Asset import utility to handle the asset name properly.

General Ledger

Modify > Company Information: Fixed the page so that when entering the company zip code, it will automatically load the city and state information.

Reports > Journal History: Fixed the report so that it appears in landscape mode.

Manage > Unposted Journals: Fixed issue with the Unposted Journals Edit report and Final List of Journals so that it truncates account names and line descriptions properly when in portrait orientation. It will also truncate when in landscape.

July 22, 2022 (Version 13.6.2 Hot Fix)

Fixes

General Ledger

Reports > Budgeted Financial Statement: Fixed the report so that it does not return an error when selecting the option to show totals for each level.

Reports > Budgeted Financial Statement: Fixed the report to honor the selected levels picked under report filters.

Reports > Budgeted Financial Statement: Fixed the report so that it displays the Opening and Ending balances when that option is selected.

July 14, 2022 (Version 13.6.0) 

See 2022 – Updated Tax Revisions

Enhancements

Accounts Payable

Reports > Vendor List: Added Record # to the Vendor List report.

View > Transaction Inquiry: Added a 1099 status report format when printing the transaction inquiry results.

Manage > Unposted Transactions: Fixed the AP transaction edit report to show an indication for ACH payments.

Payroll

Reports > 941 Summary: Updated 941 forms for 2022 Q2.

Fixes

Accounts Payable

Enter > Transactions: Fixed the transaction screen to display the vendor information properly when the 'Use ACH?' option is set to not be visible.

Manage > Recurring Payments: Fixed the recurring payments project filter so that it retains the selections after navigating away from search results.

Accounts Receivable

Manage > Unposted Invoices: Corrected an issue with the Edit Report. Unit Price and # now print in the proper location.

Enter > Invoices: Added a pop-up warning if the AR payment Due Date is before Invoice Date.

Manage > Unposted Invoices: Corrected an issue with Future dates and saving detail lines as separate invoices. The system now honors the dates selected on the invoice entry screen. 

General Ledger

Reports > Functional Expense Report: Fixed an error in the report when doing account assignments if the company did not have funds and departments.

Reports > Financial Spreadsheet: Fixed the report to not include the account number under the 'Description' column.

Manage > Unposted Journals: Added an option to toggle between Portrait orientation and Landscape orientation when running the Unposted Journals report and when finalizing unposted journals.

Reports > Designated Fund Summary: Fixed the report to now display results based on selected period and not by using the Current Financial Settings.

Reports > Project Register: Fixed the report to not include unposted journals when running it for all companies.

June 15, 2022 (Version 13.5.2 Hot Fix)

Fixes

Accounts Receivable

Accounts Receivable > Reports > Monthly Statements: Corrected the AR statement Payment Due amount to display correctly when using the option to Include Distributions and Payments when in Balance Forward, and when the Bill To's had payments from prior years.

May 26, 2022 (Version 13.5.1 Hot Fix)

Fixes

General

General > API: Fixed the “Choose Account” modal in ShelbyNext Membership so that it is able to load all income accounts from ShelbyNext Financials when mapping giving funds.

May 4, 2022 (Version 13.5.0)

Enhancements

Accounts Payable

Manage > Unposted Transaction > Transaction Edit Report and Reports > 1099s > Edit List: Added the 1099 State to the Transaction Edit Report and the 1099 Edit List.

Insurance Billing

Reports > Employee: Added CSV and Excel exports for Employee Information.

Fixes

Accounts Receivable

Reports > Payment Report: Fixed the Payment Report when processing it as a “statement” so that invoices with credits/refunds/rebates are displayed properly in the statement body.

General Ledger

Reports > Journal History: Fixed the report to display the full account number when it has 13 digits.

Remittance

Portal: Corrected an issue in the portal where Remittance companies with no active Activities were showing as options when processing online remittances.

April 7, 2022 (Version 13.4.0)

Enhancements

Accounts Payable

View > Transaction Inquiry: Added the ability to assign a State to each 1099 category. This also gets filled in automatically based on the vendor address. It can be viewed and changed from the View > Transaction Inquiry area.

Donors And Gifts

Utilities > Change Gift Dates: Added an option to change the giving date on posted gifts. User can select desired batches.

Utilities > Transfer Gifts: Added an option to transfer gifts from one donor to another.

General Ledger

Reports > Designated Fund Summary: The report now includes options as a single month or as a financial quarter.

Fixes

Accounts Payable

Enter > Transaction: Fixed the Transaction entry screen to handle the selected transaction type correctly when hiding options under Preferences.

Modify > Vendor Information: Fixed the Person Search and other AP filters to recognize vendors using DBA.

General Ledger

Manage > Recurring Journals: Fixed the report when posting Recurring Journals so that journals with percentages are showing the amount instead.

Remittance

Reports > Pledge List: Modified the report to run the Monthly (Excel Report) differently, as to prevent a pop-up blocker from blocking the report download.

March 24, 2022 (Version 13.3.0)

Enhancements

Donors And Gifts

Reports > Analysis: Added the following columns to Options > Export Option = CSV:

oPersonID

oTitle

oFirst Name

oLast Name

oSuffix

oTag Name (all tags) Comma delimited inside of quotes

oLast Gift Date

Reports > Motivation List: Added a new CSV export option. The Motivation List CSV export includes all fields on the printed report, plus 2 additional fields, Number of Donors, and Gift Total.

Reports > Pledge List: Added Tag Names column to the CSV Export option.  Multiple tags will show in the column separated by a comma.

Reports > Gifts List: Added a CSV export to the Gifts Gift List Report. The export contains 33 fields/columns.

Payroll

Reports > 941 Summary: Updated 941 forms for 2022.

Fixes

Accounts Receivable

Utilities > Apply Late Charges: Corrected issue where the program was adding multiple late charges where it should have been adding only one late charge.

General Ledger

Reports > Preliminary Budget: Fixed the report to show the budget note when that option is selected.

Payroll

View > Earning Inquiry: Corrected issue where Non-cash was showing in the wrong column.

Reports > ACA Reporting: The system no longer allows users to send employees without SSNs to NELCO for ACA eFliling. Users are now instructed to correct missing SSNs.

Purchasing Management

Manage > Requests > Payment Approval: Fixed the Payment Approval tab to retain the hold and reject options when user does not enter a reason.

March 3, 2022 (Version 13.2.0)

Enhancements

Accounts Payable

Reports > Vendor Summary: Added a Calendar Year option.  This can be useful for year-end reporting for customers that are on a Fiscal Year.

Accounts Receivable

Person Search: Added a Search By AltID to several Person Search screens.

Fixed Assets

Modify > Asset Information > Import Fixed Assets: You can now Import Fixed Assets using a formatted Excel file. This is an easy way to get started using Fixed Assets or when adding a series of new assets. The file layout can be found in the Online Help Files for Fixed Assets under Fixed Assets > Modify > Asset Information.

Fixes

Accounts Payable

Reports > 1099s: Fixed the Company Information tab when running AP 1099's to be able to accommodate foreign country information.

Reports > 1099s: Fixed the AP 1099 efiling process to send the DBA information only once to the Nelco portal.

Enter > Transactions: Fixed an issue when using Accounts Payable's "Link to Purchasing Management" so that Tax, Freight, and Other charges are correct.

Donors And Gifts

Manage > Unposted Gifts: Fixed so that the posting of batches that use purpose codes that go to different bank accounts can post the Bank Account Management items correctly in their respective bank accounts.

General Ledger

Reports > Budgeted Financial Statement: Fixed an issue with the "Show Sub Accounts?" option so that the report will include sub accounts.

Reports > Budgeted Financial Statement: Fixed an issue so that when selecting the option, “Include Opening and Ending Balance…,” the opening balance will be correct.

Payroll

Reports > Paid Family And Medical Leave: Fixed the Paid Family and Medical Leave report to no longer include non-cash compensations.

Remittance

View > Inquiry: The Remaining column no longer displays $0.00. It now displays the correct totals (Total Pledged – Total Received).

Security

Security Setup > Users: Fixed error when inactivating user logins.

February 17, 2022 (Version 13.1.0)

Enhancements

Donors And Gifts

Reports > Statements: Added an option to “Exclude?” selected Tags.

Pension Billing

Modify > Charge Information: Added an “Active” option allowing a Charge to be marked active or inactive.

Remittance

Utilities > Void Remittance: Added a Void Remittance utility that allows users to void out any saved remittances and makes a copy of the original remittance for ease of use if needed.

Fixes

Accounts Receivable

Reports > Monthly Statements: Corrected an issue where the Statement was not honoring the Statement date range on Balance Forward.

Payroll

Reports > ACA Reporting: Fixed the ACA Reporting process to alert user to fix FTE Employee Count when using the Qualifying Methods as to prevent error code in the Monthly Information page and when EFiling.

Remittance

Reports > Statements: Resolved an issue where Remittance Statements were taking a long time to load.

February 2, 2022 (Version 13.0.0)

See 2022 – Updated Tax Revisions

Enhancements

Accounts Payable

Manage > Unposted Transactions: Added the ability to Hide or Display AP Transaction types accordingly to customer's needs.

General

General > Reports: Added the optional feature for banded rows.

General Ledger

Manage > Recurring Journals: Users can now save and transfer Recurring Journals that are "Out of Balance".

View > Posted Journals: Using Drill Down on RM journals now operates as every other journal.

Pension Billing

Modify > Change Information: Charges can now be marked Active and Inactive. Filters were also added to allow users to filter out Inactive Charges.

Fixes

Payroll

Manage > Payroll Processing: Fixed the Payroll Payment Register to show the compensation total in the grand totals.

Security Setup

Security Setup > Users: Corrected an issue where the email address was not being updated.

January 26, 2022 (Version 12.11.1 Hot Fix)

Fixes

Payroll

Reports > ACA Reporting: Fixed Payroll ACA form 1095-C to display the employee's social security number correctly in Box 2 as well as display the employer's contact telephone number correctly in Box 10.

January 19, 2022 (Version 12.11.1)

See 2022 – Updated Tax Revisions

Fixes

Accounts Payable

Reports > 1099s: Fixed the Country and State drop down in the Company Information tab for AP 1099's to populate options which was not doing for some logins.

Reports > 1099s: Fixed the NEC 1099 Federal Copy A to display the first line of address when using Dba.

Reports > 1099s: Updated the AP 1099 electronic file to include changes to the "A", "B", "C" and "K" records based on pub 1220 from IRS.

January 11, 2022 (Version 12.11.0)

See 2022 – Updated Tax Revisions

Enhancements

Accounts Payable

Modify > Vendor Information: Added a Multiple Selection function. Users can now select multiple vendors from Vendor Information and then go to Enter > Transactions, Search on one of the Vendor’s, and click Select to create multiple invoices for either one or all the selected vendors. This is helpful if you are paying more than one vendor the same amount for the same service for example.

Accounts Receivable

Modify > Customer Information: Added a Multiple Selection function. Users can now select multiple customers from Customer Information and then go to Enter > Invoice, Search on one of the Customer’s, and click Select to create multiple invoices for either one or all the selected customers. This is helpful if you are paying more than one customer the same amount for the same service for example.

Payroll

Reports > ACA Reporting: Updated ACA eFile to include state information for CA, DC, NJ, and RI.

Fixes

Accounts Payable

Manage > Recurring Payments: Fixed the Recurring Payments page to load results greater than 2100.

Manage > Recurring Payments: Fixed the Recurring Payment grid to stop splitting recurring payment entries when using more than one detail line.

Donors And Gifts

Enter > Gift: Added the ability to keep the screen from timing out when entering a gift.

Payroll

Manage > Payroll Processing: Fixed an issue with the Payroll Edit report doubling amounts in the final total.

Remittance

Reports > Detail Remittance List: Fix an issue with the Detail report doubling totals when Sub-Activities are used.

Reports > Statements > Options > Export as PDF Files: Corrected an issue with Exporting statements to a PDF format.

Manage > Unposted Remittances: Fixed the Edit Report and the Final Audit report to handle sub-account activity correctly in the totals.

Reports > Conference Summary Report: Fixed the remaining amount under the total line for the Conference Summary Report.

December 16, 2021 (Version 12.10.0)

See 2022 – Updated Tax Revisions

Enhancements

Accounts Payable

Reports > 1099s: Updated 1099s for 2021.

Donors And Gifts

View > Posted Gifts: Added the ability to see and/or Edit Pledges from Pledge Summary page.

View > Posted Gifts: Users can now see the original Gift entry from Gift Summary page.

General Ledger

General: Added functionality that will help ensure that summary tables are up to date.

View > Posted Journals: Added drill down functionality from General Ledger to Donors And Gifts.

Payroll

Reports > W 2s: The W 2 e-File Service has been updated for 2021 submission.

Reports > ACA Reporting: Updated the ACA reports for 2021.

Fixes

Accounts Payable

View > Transaction Inquiry: Fixed the total on overflow vouchers when doing a reprint.

Accounts Receivable

Manage > Payment Processing: The Payment Processing report will now remember all report preferences including Summary and Image.

Bank Account Management

Manage > Unposted Transactions: Fixed the Post Transactions process to honor the option to post directly to General Ledger.

Donors And Gifts

Reports > Statements > Default Detail Statement: Corrected an issue with statement dates printing out of order when multiple records are selected.

General

Scanner Client: Fixed the Scanner.Client.exe to accept passwords with "&" or "+" characters.

General Ledger

Manage > Recurring Journals: Fixed the Edit Report to not perform rounding on the journal detail.

Reports > Financial Spreadsheet: Corrected an issue when selecting the CSV Export function and the chart of accounts is set for a shortened fiscal year.

Reports > Statement of Financial Position: Fixed the Prior Month column to display correct figures when running it for the first period of the fiscal year.

Pension Billing

Reports > Appointee Information Report: Fixed the Appointee Information report to produce results if the organization is not set up as a charge.

Purchasing Management

Manage > Requests: Fixed the option to "Force Account #'s on Requisitions?" so that it is being honored when creating new requests.

Remittance

Reports > Statements: Fixed the Grand Totals to reflect the correct amounts for Pledge Remaining and % Paid.

Reports > Status Reports: Fixed to report any child activity under the parent activity since that is the activity where the pledge is set. We have removed the child activities from the report filter.

Security Setup

Security Setup > Users: Corrected an issue where adding an existing Arena record would overwrite the Arena preferred email address. If the email address is different than the preferred email, it will be added as a secondary email.

Security Setup > Users: Updated the wording received by portal end users.

November 17, 2021 (Version 12.9.0)

Enhancements

Accounts Payable

Manage > Payment Processing: Added PersonID to the Manage Payments grid. Also added columns for City and State to help identify the vendor.

Manage > Unposted Credit Card Transactions: Added an Attachment column to the unposted credit card transaction grid.

Manage > Unposted Transactions: Added the ability to create a new recurring payment from an unposted invoice.

Manage > Unposted Credit Card Transactions: Added credit card user information to the Credit Card Transaction Edit Report as well as the General Ledger Input Audit. Also added an option to the Edit report to sort by credit card user.

View > Transaction Inquiry: Added Person ID to the Transaction Inquiry grid.

View > Transaction Inquiry: Added a column showing the check amount just to the right of the Check # column.

Accounts Receivable

Manage > Unposted Invoices: Added a column to the Invoice Edit Report and the Final List of Invoices report to indicate whether a transaction is an ACH or not.

Donors And Gifts

Reports > Pledge List: Add Pledge File Export (CSV). This file can be used for overview or mail merges for pledge letters and other communications.

Reports > Statements: Added an option to email Donors and Gifts statement without PDF security.

Reports > Statements and Modify > Donor Information: Added ability to add tags on a Donor record and process statements using those tags.

Reports > Statements: Added the ability to add tags on Donor record and process statements using those tags.

General Ledger

Modify > Functional Expense Report: Added level description to the selected field for Account Structure when setting up the Functional Expense Report format.

Purchasing Management

Reports > Setup Audit Report: Approval Path audit report has been added. This report allows for a quick overview of paths to identify how it was setup and if there are conflicts between users and approvers.

Payroll

Enter > Employees to Pay: Added a field for “Other Pay” in the Time Entry screen to record any additional pay to be added to the current paycheck. This will be treated like a 'salaried' distribution.

Security Setup

Security Setup > Task Roles > Tasks: Added a security section for Donors and Gifts' Reports.

Fixes

Accounts Payable

Manage > Payment Processing: Corrected an issue where emailed Payment vouchers did not include header information.  It now also includes total line.

View > Transaction Inquiry: Corrected an issue where a change is made in a prior year, the program now shows all related history.

Accounts Receivable

Manage > Unposted Invoices: Fixed the invoice entry screen to consistently display the Bill To when entering consecutive invoices.

Donors And Gifts

Modify > Columnar Report Setup: Fixed an error when running the Columnar Report.

General

General: Corrected an issue where the default currency format was not being honored.

General Ledger

Reports > Budgeted Financial Statement: Corrected an issue where the program was not honoring selection of:  "Select Different Starting Period for Fiscal Year".

Reports > Budgeted Financial Statement: Made a change to the BFS format so that it no longer allows the same header to be used in multiple columns.

Reports > Budgeted Financial Statement: Corrected an issue where the last column of data was printing on separate sheet of paper.

Manage > Unposted Journals: When using the 'Change Year' utility, the original year no longer keeps any traces of the transferred journal.

Portal

Portal: Military States have been added to Address Info. Now when selecting a state, you will see Armed Forces (Location).

Portal > Accounts Receivable > Pay Invoices: Fixed the portal so that user no longer gets a message about needing an amount greater than zero when making payments and the company is set for Balance Forward.

Purchasing Management

Manage > Requests: Corrected an issue where Purchasing Management was not including Tax, Freight, and other Charges in the total.

Remittance

Utilities > Import Appointments: Corrected an issue with Import files having BLANKS or Data entered outside of the field header range. Imports will be halted, and users will get messages identifying the issues.

Manage > Unposted Remittances: Fixed Remittance Entry to retain amounts when entered against a non-pledged activity.

October 27, 2021 (Version 12.8.0)

Hot Fix (hosted customers) - Accounts Payable > View > Transaction Inquiry: Fixed an error when running an inquiry on Credit Card Charges.

Enhancements

Accounts Payable

Enter > Credit Card Transactions: Credit card users drop-down menu now sorts alphabetically.

View > Transaction Inquiry: Added an Attachments column to the results grid.

Payroll

Modify > Employee Information: Added an option where users can now select a Custom number of pay periods.

Enter > Employees to Pay > Time Entry: Added a field for “Other Pay” to record any additional pay to the current paycheck. This is treated like a “salaried” distribution.

Pension Billing

Modify > Appointee Information: Added City and State to the filters and drop-down menus that show Charge Information.

Purchasing Management

Modify > Company Information: Added a new option “Create Invoice in Accounts Payable” for customers that use the Payment Approval feature.

The application now provides option to create an Accounts Payable transaction and post it in Accounts Payable > Manage > Unposted Transactions upon Purchasing Management’s action to authorize payment.

The Accounts Payable person can simply select the approved transactions and post, or if necessary, review and make changes before updating General Ledger.

Remittance

Reports > Appointments Reports: Fixed the Help file page reference for the Appointments Report in Remittance.

Utilities

Utilities > Ad Hoc Report: Added the ability to Export and Import Ad Hoc Reports.

Fixes

General Ledger

Reports > Budgeted Financial Statement: Addressed an issue where an account number in a prior year was changed and the current year also has another account with the same number.

Reports > Budgeted Financial Statement: Fixed the Export to Excel so that it displays information for the formula and variance columns.

Payroll

Reports > 941 Summary: Updated the IRS Form 941.  Corrected the “fractions of Cents” issue for Third-party Sick Pay.

October 19, 2021 (Version 12.7.0)

Enhancements

Accounts Payable

View > Transaction Inquiry: Removed the option to "Keep Detail Lines as Unpaid?" from the Void Checks utility. We have now added a “Copy Transaction” button from within the Transaction Inquiry that allows the user to copy any transaction and places it under Modify > Unposted Transactions, allowing user to modify and repost the item.

Utilities > Import Credit Card Transactions: Added access to the Import Credit Card Transactions option currently located under Manage > Unposted Credit Card Transactions, which can now be found under Utilities.

Utilities > Import Transactions: Added access to the Import Transactions option currently located under Manage > Unposted Transactions, which can now be found under Utilities.

Accounts Receivable

Manage > Unposted Invoices > Filters: Added new Preferences feature, which allows users to hide and/or skip certain data field on the invoice entry screen. (Skip: When using Tab these fields will be Skipped over. Meaning fewer clicks are required.)

Reports > Monthly Statements: Added an Email message field that is available when the email option is selected.

Utilities > Import Transactions: Added access to the Import Transactions option currently located under Manage > Unposted Invoices, which can now be found under Utilities.

General Ledger

Modify > Chart of Accounts: Added the ability to Change a Sub-Account to a regular account and a regular account to a Sub-Account by adding or removing the number in the Sub-Account field.

Modify > Budget Information: Added an Import Revised Budgets option.

Utilities > Import Journals: Added access to the Import Journals option currently located under Manage > Unposted Journals, which can now be found under Utilities.

Payroll

Manage > Payroll Processing: The Check Number range has been added to the Payroll Payment Register.

Fixes

Accounts Payable

Manage > Credit Card Statements: Updated pages to redirect user to setup instead of showing an exception when they lack account rights to credit cards.

Reports > Contractor Report: Fixed the report to display the correct results.

Reports > Vendor Labels: Fixed an issue where Avery 5160 labels were printing too close to top and left side.

Utilities > Void Checks: Corrected an issue where “Add to Grid” returned a red error about the amount being wrong when combining amounts if the vendor has multiple checks in the same run.

Accounts Receivable

Utilities > Apply Unapplied Cash: Fixed an issue where applying Unapplied Cash was creating a single zero GL entry.

Manage > Recurring Charges: Fixed Transfer Recurring Charges where in some cases the payment did not hit the correct invoice when using ACH.

Reports > Payment Reports: Corrected the reports (List and Receipts) so that these reports are now filtering the payment amounts by the selected revenue center.

Enter > Recurring Charges: Fixed an issue where the Revenue Center drop-down menu could not be used when clicking Apply.

Bank Account Management

Modify > Bank Account Information: Fixed an issue where users could not add a new bank account in Bank Account Management.

Enter > Transaction: Corrected an issue where an entry was made for the same amount and same account using the same values.  The program no longer shows a one line zero amount.

Deposits On Hand

Modify > Account Information: Fixed issue where the Check/Invoice column was only showing invoice numbers.

Donors And Gifts

Enter > Gift: Updated the person picker so that columns cannot be resized to prevent visual issues.

General

API: Updated API endpoints to return a valid JSON object for exceptions.

API: Fixed an issue where all ShelbyNext Membership gifts were being merged, and not splitting the Income and Liability accounts.

General Ledger

Reports > Budgeted Financials Statement: Fixed the advance formula for the Budgeted Financial Format so that it treats amounts divided by 100 as percentages and all others as regular numbers.

Utilities > Close Fiscal Year: Fixed an issue in starting a new year.  Copy Budget figures now works even where the new fiscal year already exists.

Payroll

Reports > Employee Labels: Fixed an issue where Avery 5160 labels were printing too close to top and left side.

Portal

Portal: Fixed the Forgot Password feature in the Portal's home screen so that the email message that the user gets is redirecting them to the Portal main page versus the Financials main page.

Portal > Remittance: Fixed an error that could occur when viewing and paying remittance.

Utilities

Combine Duplicates: Fixed preferred email for combined people. Also fixed email order to start at 0 as Arena sees 0 emails as primary.

September 23, 2021 (Version 12.6.0)

NOTE: (self-hosted) Release 12.6.0 also includes 12.5.0 and 12.5.1 changes.

Enhancements

Accounts Payable

Enter > Transaction: Added an option “Allow Duplicate Invoices” to Modify > Company Information, which allows or restricts the use of Duplicate invoice numbers.  The default setting allows duplicate invoice numbers.  Un-selecting this new option completely restricts using a previous entry for a selected Vendor and Invoice number combination.  However, a duplicate is accepted if selecting Adjustment for the transaction.  Also, existing Recurring Invoices that are using the same invoice number are allowed to post.

Accounts Receivable

Manage > Unposted Invoices > Filters: Added new Preferences feature, which allows users to hide and/or skip certain data field on the invoice entry screen. (Skip: When using Tab these fields will be Skipped over. Meaning fewer clicks are required.)

Donors And Gifts

Enter > Gift: Added Address Line 1 to the Person Search grid.

Reports > Gift List: Added options to print Envelope Number and Phone Number in Gift List.

Reports > Purpose List: Added a Sort by Name, or Sort by Purpose code to the Purpose List report, Summary format.

General

Projects: Fixed the entry screens so that users can now type up to 9 numbers in the project code field when entering transactions. We also set a limit of 9 digits when creating a new project or editing an existing one under Modify > Project Information.

Remittance

Modify > Activity Information: Added new feature for users that do not issue pledges.  Users can now mark a Non-Pledge Activity with the Priority option. “Priority Activities” will show by default on Remittance entries internally and on the portal.

Users that have pledges, can also show non-pledged activities on the Entry screen.  The non-pledged activities will display on the entry screen and Portal as a group below the pledged activities.  Sort order for each group (pledged and non-pledged) is by sequence number.

NOTE: If pledges were created prior to the Pledge Option being removed from an Activity and the Pledge is still active, then it will show as a pledge on the Church record when entering Remittances, even if the Activity is now marked Priority.

Utilities > Inactivate or Reactivate Pledges: One or more Pledges can now be set as Inactive, or Active.  Also added "Activity Information" to the Security settings.

Remittance > Utilities > Export/Import Appointments: Added an Export and Import feature for HQ offices that use Remittance, and occasionally need to update a list of Appointment changes.  Also added a setting in Security to limit access to this tool.

The Export and Import options are located in Remittance > Utility. 

To use the feature:

1.  Choose Export.

2. Choose the Export Group:  Active, Inactive, or All.

3. Execute the Excel download.

TIP:  Export two copies, one for making changes, and one to use if you need to revert back to the current settings.

CAUTON:  Only make changes for the import on the following 3 fields:

oAlternate Contact 1

oAlternate Contact 2

oPreferred aka Primary email address

NOTE:  The program uses the “Alternate Contacts” record number during the import.

When you have updated the exported file, then proceed to Import.

Fixes

Accounts Payable

Reports > Aged Analysis: The Aged Analysis report now includes Tax, Freight, and Other Charges values where they exist.

View > Transaction Inquiry: Fixed the Transaction Inquiry Report to honor the results when using the Check Amount filter.

View > Transaction Inquiry: Fixed to show the entire account structure when using only departments and viewing credit card transactions.

Manage > Unposted Transactions: Fixed the General Ledger Input Audit report when posting Accounts Payable transactions to sort by the options selected under report preferences.

Manage > Unposted Transactions: Fixed the General Ledger Input Audit report and the Check Register to display the correct check number when the option to 'Reprint Checks' is used.

Manage > Unposted Transactions: Fixed error when deleting unposted invoices that came from Deposits on Hand.

Utilities > Void Checks: Corrected an issue where “Add to Grid” returned a red error about the amount being wrong when combining amounts if the vendor has multiple checks in the same run.

Accounts Receivable

Modify > Statement Design: Fixed a data overlap issue on the Invoice and on the Statement Design when the font size exceeds 11 points.

Reports > Monthly Statements: Fixed the Charges total in heading.

Reports > Monthly Statements: Fixed the to only display the “Balance Forward” line only once in the statement body.

Fixed Assets

Reports > Selections And Listings: Fixed the text wrapping in the report.

General Ledger

Modify > Special Reports Setup: Fixed the Preliminary Budget Report under Special Reports so that it shows account groups.

Manage > Unposted Journals: Removed unnecessary icons from the drill down Attachment tab.

Manage > Unposted Journals: Fixed “server request timed out” error in unposted journals.

Payroll

Manage > Payroll Processing: Fixed an issue where Salary employee hours were not properly imported when there were ONLY time off hours recorded in the Timeclock Import.

Manage > Payroll Processing: Fixed to allow for a check to be processed.

Reports > Workers Compensation Report: Fixed the report to not include the Employer Health Care Value amounts.

Portal

Purchasing Management > Requests: Fixed the portal to honor the option to force account number on requisitions.

Purchasing Management > Requests: Corrected an issue where submitting a PO request that is under the Minimum required amount for approval. It no longer creates an Approved PO with no General Ledger account information.

Purchasing Management

Manage > Requests: Fixed an issue where any user with access to Purchasing Management could edit PO/Request no matter what Approval Path is used.

Manage > Requests: Selecting Approved from the dropdown on the Purchase Order Detail screen no longer causes an error.

Remittance

Enter > Remittance: Fixed the remittance entry screen to ignore blank lines before updating.

September 15, 2021 (Version 12.5.1)

Fixes

Accounts Payable

Enter > Transactions: Corrected the field layout in the Accounts Payable Enter Transaction screen when using the Payment Approval feature in Purchasing Management.

Enter > Transactions: Corrected an issue when clicking the green plus icon that occurred when using a company with no funds.

Utilities > Void Checks: Corrected an error and calculation problem when user is trying to void a list of check numbers.

September 8, 2021 (Version 12.5.0)

Enhancements

Accounts Payable

Reports > 1099s: Updated 1099 and 1096 forms for the year 2021.

Loan Processing

Reports > 1098s: Updated 1098's for the year 2021.

Payroll

Modify > Tax Table Information: Updated withholding tax tables for the state of OHIO.  The effective date is September 1.

Fixes

Accounts Payable

Modify > Company Information: Corrected an issue that occurred when clicking the Link To Purchasing Management, and the Purchase Order was created in a prior year.

Manage > Payment Processing: Fixed an issue where overflow vouchers didn't appear after reprinting checks.

Manage > Recurring Payments: The program now honors the limit where a limit is included.

Manage > Recurring Payments: Fixed account rights so that if the user does not have account rights to any detail line in a recurring payment, then the entire recurring payment will be hidden.

Reports > 1099s: Fixed the 1099 Misc form for year 2019 so that it shows amounts on box 7.

View > Transaction Inquiry: Corrected an issue that was preventing a user from viewing some attachments made in Purchasing Management.

Manage > Unposted Transactions: Fixed issue with tax, freight, and other charges not carrying over when linking transactions to purchase orders.

Manage > Unposted Transactions: When applying a discount to an invoice, the program now calculates and applies the correct values.

Enter > Transactions: Fixed the entry so that it brings over the note entered in Purchase Management requests.

Manage > Unposted Transactions: Fixed issue where notes, setup information, and projection information was not printing on the input audit report.

Manage > Unposted Transactions:   Corrected an issue that occurred when applying an existing Distribution, which contained information in the Note tab, the program was not applying the note to the Invoice Note field.

Utilities > Void Check: Corrected an issue where multiple checks would merge together, if multiple checks had the same Vendor, Check Number, and Check Date.

Accounts Receivable

Manage > Unposted Invoices: Fixed the Invoice Edit report title.

Modify > Statement Design: Fixed an issue where users could not remove Images in the Statement report.

Manage > Payment Processing: Fixed an error when applying a credit invoice with a negative amount.

Manage > Payment Processing: Removed Outstanding total from reports due to misleading calculations.

Manage > Recurring Charges: Fixed transferring recurring charges to honor the option to save invoice detail as separate invoices.

Reports > Monthly Statements: Fixed the Charges total in the heading.

Manage > Unposted Invoices: Fixed ACH file issue where it was using date instead of "AUTOPAYMNT".

Donors And Gifts

Reports > Analysis: Fixed an issue in the date range filter that could error when running the report using specific dates.

Fixed Assets

Manage > Calculate Depreciation: Added code to correct user input when the date is not formatted correctly.

General Ledger

Modify > Account Structure: Fixed to stop unchecking fund from account structure if the only fund is not Fund 0.

Reports > Budgeted Financial Statement: Updated the report export option to include opening and closing balances.

Modify > Special Reports Setup: Fixed total lines not showing in some special reports when the account heading was not displayed.

Modify > Special Reports Setup: Fixed the Preliminary Budget Special Reports to show account groups.

Manage > Unposted Journals: Entries hitting Bank Account Management will no longer post to inactive accounts

Widgets > Budget Comparison: The General Ledger Home screen widget now shows activity correctly even where there are no Special Reports setup.

Modify > Year and Periods: Corrected an issue where a user is trying to switch from a calendar year to a fiscal year.

Payroll

Utilities > Change Check Dates: When choosing the option to change check dates, users are no longer limited to select the current year postings.

Modify > Employee Information: Fixed an issue where a user was unable to delete Compensations or Deductions.

Manage > Payroll Processing: Corrected an issue on paychecks that have used the same distribution multiple times.  The check stub and register now show correct totals.

Utilities > Void Checks: Fixed an issue which prevented users from voiding a check if there were more than one transaction with the same check number.

Purchasing Management

Manage > Requests: Corrected an issue in the Payment Approval process that allowed submitting an invoice without detail lines or amounts.

Modify > Approval Paths: Approval Paths setup for use only for Payment Approval, no longer appear when selecting or creating a request.

Modify > Company Information: Fixed an issue where "Force Account #'s on Requisitions?" check was not being honored when enabled.

Manage > Requests: Users are now allowed to choose a closed period when selecting the Period to encumber the associated funds.

Manage > Requests: Attachments placed on a request in Purchasing Management are viewable in AP and PM.

Manage > Requests: When a requester creates a purchase order and 1 or more approvers approve the request, the requester can no longer change the vendor.

Manage > Requests: Manually closed detail lines on an existing purchase order now closes the purchase order when clicking the Update button.

Portal: Fixed the portal to use the computer's system clock to load the default period when entering a new purchase management request.

Utilities

Utilities > Ad Hoc Reports: Fixed scrolling and height of the grid.

August 17, 2021 (Version 12.4.1)

NOTE: (self-hosted) Release 12.4.1 also includes 12.4.0 changes.

Fixes

Accounts Receivable

Manage > Unposted Invoices: Fixed issue where posting invoices to revenue centers in Cash Basis was creating a journal entry.

Manage > Unposted Invoices: Fixed to not update the payment amounts twice when processing ACH.

General Ledger

Reports > Statement of Activities: Fixed an error message that occurred when running the report.

Reports > Budgeted Financial Statement: Fixed error message that occurred when running the report.

Payroll

Reports > 941 Summary: Fixed an error message that occurred when running the Report.

August 12, 2021 (Version 12.4.0)

Enhancements

Accounts Payable

Manage > Unposted Transactions: Added a Preferences option allowing you customize your entry preferences for faster entry.  Checkmark just the fields you want to show on the entry screen in the first column, “Show”. In the second column, “Skip”, just checkmark any fields that you want to tab over, but still use when needed. Save your settings. Test the results. Return to Preferences to modify anytime you want to make a change.

Payroll

Reports > W 2s: Updated W2 and W3 forms for 2021.

Remittance

Reports > Detail Remittance List: The detail reports now include sort by and display Project.

Fixes

Accounts Payable

Manage > Payment Processing: Fixed an error when saving a payment (on accrual basis), where the invoice used an account that was not in the current year.

Manage > Payment Processing: Fixed an error in the payment processing filter that could result in too many parameters.

Accounts Receivable

View > Transaction Inquiry: Fixed the order for invoice details to not change when reprinting invoices.

Bank Account Management

Manage > Bank Statements: Creating a new Reconciliation Period no longer adds check marks to outstanding items.

Donors And Gifts

Reports > Statements: Changed the query to pull people that have given within the date range selected.

Reports > Pledge List: Fixed the report so that it works when there are pledges without sub-donor.

General Ledger

Manage > Recurring Journals: When transferring recurring journals, the program no longer shows the entries are out of balance.

Reports > Budgeted Financial Statement: Fixed an issue that occurred when changing an account number in the current year.  The program no longer breaks the link to previous year.

Portal

Portal > Accounts Receivable: Fixed the portal to not allow users to click the “Process Payments” button when the amounts are either zero or negative amounts.

Utilities

Utilities > Ad Hoc Reports: Updated the Ad Hoc grid to build dynamically to avoid using old column names.

July 29, 2021 (Version 12.3.0)

Enhancements

Donors And Gift

Reports > Pledge List: Added a filter option to “Print Only Subdonors?”.

Insurance Billing

Modify > Employee Information: Added a Total line to the Insurance grid under Employee Information.

Payroll

Reports > 941 Summary: Added new Form 941 2021 for second quarter. Also added several downloadable worksheets that can be used to complete the updated Form 941.

Modify > Tax Table Information: Updated New York State's payroll withholding rates.

Modify > Tax Table Information: Updated Idaho tax tables.

Remittance

Enter > Remittance: Remittance Entry now provides a new field to enter pledged amount, along with the existing field for total check amount.

Reports > Statements: Added an option to send Remittance Statements without PDF security.

Fixes

Accounts Payable

Manage > Unposted Transactions > Import Transactions: The import feature now accepts negative values.

Manage > Payment Processing: The invoice detail lines on the Check Stub and Check Register now sort the Description alphabetically.

Reports > Contractor Report: The Contractor Report now honors selected date range

View > Transaction Inquiry: Fixed word wrapping so long invoice numbers would not be truncated.

View > Transaction Inquiry: Fixed an error that occurred when reprinting checks without a journal ID.

Accounts Receivable

Manage > Recurring Charges: Corrected an issue with AR items that used only numbers for the description so that the unit price and item description would load alongside the detail line when adding it to a recurring charge or invoice.

Manage > Payment Processing: Fixed an issue where the Payment Processing reports was returning a No Results message when processing a payment using a discount.

Reports > Discount Report: Fixed an issue where the report was not displaying all transactions.

Bank Account Management

Manage > Bank Statement: Corrected an issue when reconciling bank statements and using the Parent account and associated Sub-accounts. The program now includes all Parent account activity along with its sub-accounts when reconciling to bank statement.

Deposits On Hand

Utilities > Inactivate or Renew an Account: Corrected running report in the background when no transactions are available to inactivate or renew.

Donors And Gifts

Reports > Analysis > Summary: Fixed an issue where the report was not showing the summary section.

Reports > Analysis > Detail Abbreviated: Fixed the report to show the correct columns.

Reports > Gifts List > Detail and Summary: Removed the duplication of donor's address information from the report.

Reports > Gifts List Summary: Corrected the title for the Gift List (Summary). It no longer says Gift Detail List.

Manage > Unposted Gifts: Corrected Cross Check and Shelby Teller file imports to not include ACH when assigning routing/account numbers.

General Ledger

Reports > Detail Ledger: Fixed missing account structure in Detail Ledger export file.

Modify > Special Reports Setup: Removed Variable Budget from the Special Reports (Budgeted Financial Statement).

Modify > Year and Periods: Corrected error when deleting the only year in a company that has no financial history.

Payroll

Modify > Employee Information: Corrected an issue with adding or editing MISC Hours.

Modify > Employee Information: Fixed an error that was appearing when adding scheduled time off for Miscellaneous hours when they were set to accrue.

Modify > Employee Information: Fixed issue where the program was not enforcing the "Minister Only" setting.

Manage > Payroll Processing: Corrected the focus of the cursor when tabbing down the different fields in the Add New Compensation modal.

Manage > Payroll Processing: Fixed an error when trying to add a new compensation and the company only has one distribution, and it has already been used in that payroll.

Manage > Payroll Processing: Fixed issue when creating distributions for a compensation that is set to use regular pay only so that it uses the same regular pay account in all hidden accounts, and that when processing payroll, only the option for regular pay appears.

Pension Billing

Modify > Charge Information: Added checks to delete a charge so that a charge can be deleted when it is not associated with other records or has activity marked as inactive.

Modify > Appointment Information: Set the Housing Allowance to round to whole dollar amount when using Parsonage.

Modify > Appointment Information: Program no longer automatically adds a Charge when adding a new appointment.

Portal

Portal > Remittance: Fixed the bottom section of the online payment screen to reference the correct company when paying remittances in the portal.

Purchasing Management

Manage > Requests: Fixed issue where the Period drop down could reset to first option when changing between pages.

Manage > Requests: Fixed the Req # field to accept and keep alpha numeric characters.

Manage > Requests: Fixed the Filters bar so that it did not become hidden upon running the Print List report.

Remittance

View > Inquiry: The Inquiry now includes non-pledged values.

Manage > Unposted Remittances: Removed the error notification when there is a zero pledged amount involved.

Manage > Unposted Remittances: Corrected an issue when posting remittance. The program now creates a General Ledger journal entry with the correct values, and it posts to the correct bank account based on if it is a manual entry or from the online portal.

Security

Security Setup > Task Roles: Corrected tabs security to correct issue with Donors and Gifts security roles.

June 30, 2021 (Version 12.2.1)

Hot Fix (hosted customers) - Accounts Payable > Manage > Payment Processing: Fixed an issue introduced with the 12.2.0 Patch that caused an error when finalizing checks if you were operating on a cash basis.

Enhancements

Accounts Payable

Reports > Vendor List: Added a CSV export option.

Accounts Receivable

View > Transaction Inquiry: Fixed an issue that caused the scroll bar at the bottom of the list to disappear.

General Ledger

Modify > Chart of Accounts: Removed two account fields that are currently not being used: GAAP Restriction Type and Functional Expense Type.

Remittance

Modify > Activity Information: Added a Parent column to the Activity Information screed which will show the Parent Activity for linked Sub-activities.

Fixes

Accounts Payable

Manage > Payments: Corrected a layout issue on the Check Register display.

Manage > Payment Processing: Corrected the Note text layout on the Accounts Payable Check stub. A list type view is now supported.

View > Transaction Inquiry: Fixed an issue that caused the scroll bar at the bottom of the list to disappear.

Accounts Receivable

Reports > Statements: When sending AR statements without PDF Security selected, the program now does not send instructions for opening the document.

Donors And Gifts

Reports > Commemoratives List: Removed header information where no matching data is found.

Reports > Statements: Other Tax Amounts now includes the "other tax amounts" correctly.

View > Posted Gifts: Deleting a gift now sends correct values to Bank Account Management.

General Ledger

Reports > Budgeted Financial Statement: Corrected an Error notification when trying to run the Budget Information report with Include Opening and Ending Balances for each Department Name was selected.

Reports > Preliminary Budget Report: Added two columns to the Preliminary Budget Excel export:  Variance $ and Variance %.

Modify > Company Information: Added phone number option to allow non-U.S. numbers to be entered correctly when non-U.S. country is selected.

Portal

Portal: Improved the Portal View for Firefox users.

Portal: Changed the portal to display Current Hours Available (Hours Remaining from Employee record) when accessing the Payroll Request Time Off section.

Payroll

Manage > Payroll Processing: Corrected an issue where emailed Payroll vouchers were not displaying Accrued Time Off Hours.

Manage > Payroll Processing: Corrected a calculation issue where the regular pay also includes a bonus type distribution.

Remittance

Manage > Unposted Remittances: Corrected an issue where rounding amounts were going to the Activity Bank Account causing the General Ledger Journal to be out of Balance with the Online Payment.

June 17, 2021 (Version 12.1.1)

Fixes

Accounts Payable

Reports > Aged Analysis: Fixed an issue when reporting totals for invoices that had multiple detail lines.

General Ledger

Reports > Statement of Financial Position: Corrected a red error that occurred when using “Columnar by Fund”.

Payroll

Manage > Payroll Processing: Corrected an issue where some customers were experiencing problems when reprinting Payroll vouchers.

Portal

Portal > Accounts Receivable: Fixed the Accounts Receivable tile in the Home Screen of the Portal to display information for only those revenue centers set to show in the portal.

June 11, 2021 (Version 12.1.0)

Enhancements

Accounts Payable

Change > Current Financial Settings: Credit Cards when viewed under Current Financials Settings now show in alphabetical order.

View > Transaction Inquiry: Added Filter options “Show Detail Lines with Projects” and “Show Detail Lines without Projects”.  You can still Select Project(s) and choose to Select all or specific projects.

Accounts Receivable

Manage > Unposted Invoices: Added Filter options for ACH transactions.

Payroll

Manage > Payroll Processing: MICR Plus vouchers now includes ACH information.

Portal

Portal: The Portal now has an updated look.

Remittance

View > Inquiry: Changed the Column titles to better describe listed values.

Utilities > Import Pledges > Import Excel Interface File: Added an option where users can have the application “Round each pledge amount to the nearest dollar amount”.

Fixes

Accounts Payable

Manage > Credit Card > Statements: Fixed a post back error when switching pages in the Credit Card Reconciliation screen when there are enough transactions to create more than one grid page.

Reports > Aged Analysis: The report now includes Tax, Freight, and Other Charges values where they exist.

Manage > Unposted Transactions: Corrected an issue where the Person Search modal sometimes duplicated items in the Applications list.

General Ledger

Modify > Chart of Accounts: Fixed the Edit Account screen to allow the users to switch back to 'None' for the Functional Expense Type drop down.

Enter > Manual Journal: Corrected the manual journal entry where the program was not accepting the system calculated value on the second row.

View > Posted Journals: Corrected an error notification that occurred when Filtering on an Amount that had a dollar sign along with a value.

Payroll

•Reports > 941 Summary: Corrected a Form 941 box 7 value issue.

Portal

Portal > Accounts Receivable: Error will no longer happen accessing the “Pay Invoices” section in the portal if the user has certain account rights.

Portal > Login: The Portal now accept organization type names when logging in.

Purchasing Management

Manage > Requests: The Copy option no longer pulls incorrect dates.

Remittance

View > Inquiry: For Remittance users that use sub-activities, we fixed the Inquiry list to show all sub-activities indented and below Parent activities.

Reports > Activity Comparison Report: For Remittance users that have added Sub-Accounts, the Activity Comparison Report now shows sub-activities indented and below the associated Parent activities.

Reports > Activity List: For Remittance Users that have added Sub-Accounts, the Activity List now shows sub-activities indented and below the associated Parent activity

Reports > Conference Summary Report:  For Remittance Users that have added Sub-Accounts, the Conference Summary Report now shows sub-activities indented and below the associated Parent

Reports > Detail Remittance List: The Sub-activity report no longer duplicates the Church Name.

Reports > Status Reports: For Remittance Users that have added Sub-Accounts, the Status Report now shows sub-activities indented and below the associated Parent activity.

May 26, 2021 (Version 12.0.1)

Fixes

Payroll

•Compensations: A Hot Fix was applied to resolve an issue where manually created Compensations were not showing or available in reports. This only affected Hosted customers with version 12.0.0.

(See the 12.0 release notes below.)

May 26, 2021 (Version 12.0)

Enhancements

Accounts Receivable

Modify > Statement Design and Invoice Design: Added Bill To Alternated ID and Customer Alternate ID options to the Items list under the Heading/Footing tab.

Remittance

Modify > Company Preferences > Online Column Options: New Feature for the Remittance Portal.

You now have the ability to modify the Remittance Portal layout as follows:

oYou can hide any of the existing columns, except for Payments. 

oYou can change the name of any of the existing columns, except for Payments.

oJust open Remittance, Modify, Company Preferences 

oClick the Online Column Options tab

oTo hide a column, just delete the column description

oTo modify a column, just change the description

oClick the Update button when finished

Portal: Updated the Billing Information section in the portal to just one name field, versus having a First and Last Name field, so that organizations can process payments with their full organization name. This field will expect the name to be entered as shown on credit card.

Fixes

Accounts Payable

•Manage > Unposted Transactions > Import Transaction: Fixed a rights issue in AP where Admins and users with full rights were blocked from importing transactions.

•Manage > Unposted Transactions: Corrected the alignment of the Invoice Date, and invoice number fields.

Accounts Receivable

General: Corrected a problem where the Accounts Receivable application was not honoring Account Rights settings.

•Reports > Payment Reports: The report now including unapplied cash in totals.

•Reports > Aging Period Summary: The report now shows payments and unapplied cash values correctly.

Donors And Gifts

Reports > Commemoratives List: Corrected an issue where clicking Next Page made all commemoratives disappear.

Payroll

Modify > Compensation: Removed the Direct Payment of Moving Expenses from the Compensation list.  IRS changed the rules on treatment of moving expenses.