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Import Transactions

The Accounts Payable Transaction Import reads an Excel file that you specify and then imports each row of that file as unposted transactions.


NOTE: This option can also be accessed from Manage > Unposted Transactions.


1.          Select Import Transactions.

2.          File Name: Click Choose File.  Browse to the folder where the file is located and select the file to import.

3.          Click Import to continue or Cancel to return to the Transactions page.

 

File Layout:

The order of the columns below does not matter, but the first field in each column must contain the descriptions listed below.

Required columns are shown with an asterisk (*). However, only the account structure levels that you are using need to be specified. For example, if you are only using funds and departments in your chart of accounts, you only need to specify "FundNumber" and "DepartmentNumber" columns in your Excel file. Also, the AccountSub field only needs to be specified if you are using Sub-Accounts.

CompanyNumber*

Vendor* (duplicate Vendor and Invoice# creates 1 invoice with multiple detail lines)

InvoiceDate*

RegionNumber*

SuperFundNumber*

FundNumber*

LocationNumber*

CostCenterNumber*

DepartmentNumber*

AccountNumber* (expense account)

AccountSub*

Description*

Amount*

Type

“I” or [blank] = Invoice

“Q” = Quick Check

“M” = Manual Check (requires two additional columns: PaymentDate and CheckNumber)

“A” = Adjustment

“E” = Electronic Funds Transfer (requires two additional columns: PaymentDate and ConfirmationNumber)

“S” = Send EFT to Manage Payments

Invoice#

DueDate

Project (project number)

Campaign

BoxOn1099 (use “short name” from table below)

Note


NOTE: The header names are case-sensitive (e.g., “date” or “DATE” will not work, must be “Date”).


List of 1099 options:

Short Name

Description

Int

Interest

Box 1

Misc. Box 1 - Rents

Box 2

Misc. Box 2 - Royalties

Box 3

Misc. Box 3 - Other Income

Box 4

Misc. Box 4 - Federal Income Tax Withheld

Box 5

Misc. Box 5 - Fishing boat proceeds

Box 6

Misc. Box 6 - Medical and health care payments

Box 8

Misc. Box 8 - Substitute payments in lieu of dividends or interest

Box 10

Misc. Box 10 - Gross proceeds paid to an attorney

Box 13

Misc. Box 13 - Excess golden parachute payments

Box 14

Misc. Box 14 - Nonqualified deferred compensation

Box 15

Misc. Box 15 - State Tax withheld

NEC 1

NEC Box 1 - Nonemployee compensation

NEC 4

NEC Box 4 - Federal Income Tax withheld

NEC 5

NEC Box 5 - State Tax withheld

R

Retirement - R - Used for non-taxable retirement

R2

Retirement - R2 - Used for taxable retirement

R3

Retirement - R3 - Used for capital gains

R4

Retirement - R4 - Used for Federal tax withheld from retirement

R5

Retirement - R5

R9

Retirement - R9